Introduction

Welcome to the Youth Led Grants Programme 2021 to 2022 published by the Families, Children & Learning Directorate of Brighton & Hove City Council.

It was agreed at the Children, Young Peoples & Skills Committee in March 2021 to increase the funding available to the three equality Lots of the Youth Service Grants Programme. This has meant that Brighton & Hove City Council have had to redistribute £20,000 from the Youth Led Grants Programme into the Youth Service Grants Programme, leaving a total of £110,000 for smaller annual grants. This funding supplements the grants distributed under the Youth Service Grants Programme 2017-2021 which focussed on key outcomes for the city influenced by the findings of the Youth Work Review 2015 and the independent Fairness Commission.

The priorities and methodology of distribution of the additional funding has been co-produced with young people.

Youth Wise (previously known as the Youth Cross Party Working Group) was tasked with identifying the outcomes and process for distributing the additional funding. This included young people from a range of youth organisations deciding on the priorities that they felt were most important to young people. 

To ensure quality of provision, groups/organisations are being asked to link with one of the current Youth Service Grant Programme (2017 to 2021) Lead Youth Providers who have already been through a rigorous tendering process and quality assurance measures.

Funding

The funding period for Round 4 is from the 1 July 2021 to 31 March 2022. The programme is seeking bids that offer positive activities for young people, using traditional youth work approaches for young people aged between 11-19 (up to 25 if they have special educational needs); that will:

  1. Provide additional informal youth support for young people that will improve their mental health
  2. Provide additional, informal youth support that will reduce the harm from young people’s alcohol and substance misuse
  3. Increase opportunities for young people to participate in new and challenging experiences
  4. Increase volunteering and work experience opportunities
  5. Support with recovering from impact of Covid-19

Round 4 funding available - £110,000

The first 4 priority outcomes have been identified by young people from a range of youth groups. Covid-19 has been added due to the impact the pandemic may cause and bids should state clearly how the activity you are proposing supports with this.

This is the fourth bidding round which will open on the 29 of April 2021 and will close 27 May 2021 at midday for bidders. Following feedback from previous years, the Lead Youth Providers will then have some additional time to co-ordinate and complete their part of the bid and the closing date for the Lead Youth Providers has been set as the 2 of June 2021 at midday.

Funds will be made available to successful applications by the end of June 2021. The value of individual grant applications is expected to be in the range of £500 to £5,000, although lower or higher amounts may be considered. Please note that although there are no restrictions on the number of bids that can be submitted by a group or organisation, we are expecting to allocate funding to a wide range of organisations.

 

Coordinating Youth Interventions

A group or organisation bidding for this funding is required to work in partnership with one of the seven current Youth Grant Programme (2017 to 2021) Lead Youth Providers. This is to ensure existing and new partnerships are strengthened and will allow for a coordinated approach to youth work in the city. You will need to make contact with one of the named contacts from the list below, considering the noted Service Areas.

Details of providers

Service Area

Lead Youth Providers

Named Contact

Phone number

Email address

Hangleton, Portslade and West Hove

The Hangleton & Knoll Project

Joanna Martindale

01273 706 469

joanna.martindale@hkproject.org.uk

 

Whitehawk and The Deans

The Trust for Developing Communities

Adam Muirhead

07772 269 761

adammuirhead@trustdevcom.org.uk

 

Moulsecoomb & Patcham

The Trust for Developing Communities

Adam Muirhead

07772 269 761

adammuirhead@trustdevcom.org.uk

 

Central Hove and Brighton

Brighton Youth Centre

Michael Roe 

01273 681 368

mike@brightonyouthcentre.org.uk

 

Equalities: LGBTU

Allsorts Youth Project Ltd

Katie Vincent

07447 666 874

katievincent@allsortsyouth.org.uk

 

Equalities: BME

Black and Minority Ethnic Young People’s Project

Vannessa Crawford

07918 621 423

vannessa@bmeypp.org.uk

 

Equalities: Disabilities

Extratime

Sam

Price

01273 420 580

sam.price@extratimebrighton.org.uk

 

If you want to discuss these options, please phone Tracie James on 07813805875 or send an email to tracie.james@brighton-hove.gov.uk.

Information on all applications

The following will be key in meeting the eligibility criteria.

Your project will:

  • benefit young people aged 11 to 19 (up to 25 if they have special educational needs)
  • ensure distribution of funding takes into account the geographical areas of the city and groups of young people facing challenges in their lives, particularly around equality issues
  • work in partnership with one of the lead Youth Service Grant Providers listed above
  • succeed in encouraging participation with the voice of young people being embedded across all work, broadening the area of influence for young people. Your project will have a clear approach as to how young people are involved in and shape the activities and be part of the offer.
  • operate in a manner compliant with the Equalities Act 2010 (see below)

Equalities

The Equality Act 2010 simplifies and strengthens the law around tackling discrimination and inequality. The public sector equality duty ensures that all public bodies play their part in making society fairer by tackling discrimination and providing equality of opportunity for all. It ensures that public bodies consider the needs of all individuals in their work, and the impact of all their functions, when shaping policy, delivering services and in relation to employees. The Equality Duty covers the following protected characteristics and, by association, those who care for them (in respect of having due regard to eliminate discrimination). 

These are:

  • age
  • disability
  • sex
  • gender reassignment
  • race
  • religion and belief
  • sexual orientation
  • pregnancy and maternity
  • marriage and civil partnership

Some groups and communities in the city find it more difficult to have their voices and experiences heard, and therefore may require additional support and resource in order to feedback, participate and help shape and improve local services.

Find guidance on the public sector Equality Duty.

 

 

How to apply

The council invites applicants to respond to this Youth Led Grants Programme 2021 to 2022. 

This information sets out the requirements and the criteria to be used in the council’s evaluation of applications and provides information regarding how the evaluation process will be managed.

South East Shared Services eSourcing Portal

This Grants Programme is being run using the online portal: South East Shared Services eSourcing (“the Portal”).

Applicants’ request for clarification or further information

Any communication you may have regarding this Grants Programme process must be sent using the messaging facility in the South East Shared Services eSourcing site. If you are experiencing technical difficulties with the site, please contact the SE Shared Services technical support. Send an email to support@in-tend.com or phone 0845 557 8079.

Application

Completed applications must be uploaded to the Portal by the return deadline of the 2 of June stated in the table below for Lead Youth Provider submissions.

Bids submitted via the Portal should only be submitted by the Lead Youth Providers.

Applications must be sent to the relevant Lead Youth Provider by the 27 of May 2021 at midday in order for the Lead Youth Provider to then submit the bid via the Portal by the 2 of June 2021 at midday.

Please ensure you allow sufficient time to upload your submission, particularly if it contains large files, as the council cannot accept submissions uploaded after the deadline.

Council point of contact

Name: Ben Chivers-Gibbs

Job Title: Procurement Specialist

Email: ben.chivers-gibbs@brighton-hove.gov.uk

Please note that all communications should be conducted via the Portal.

Timetable

Please find an indicative timetable below. We reserve the right to amend the timetable if required:

Task

Date  

Issue of Grants Programme

29 April 2021

Closing date for Lead Youth Providers to receive applications

midday on 27 May 2021

Closing date for bid submission from Lead Youth Providers (via the Portal)

midday on 2 of June 2021

Notification of decision

25 June 2021

Commencement of projects

1 July 2021

We will aim to get funding agreements out to successful bidders prior to project commencement.

Process

Step 1 - Registering on the Portal

You or the Lead Youth Provider you are working with will register on the council's e-procurement system (The Portal). The Grants Programme is being run completely on this Portal and documents can be found on the Portal.

Step 2 - Preparing your application

Please read through this document before you complete your application. Please make sure you are clear on which Lead Youth Provider you are working with because an authorised worker from one of the Lead Youth Providers will be required to sign, agree, and then submit the application via the Portal. Electronic signatures are permitted due to ongoing COVID-19 restrictions.

Step 3 - Submitting your application

A word document is available on the Portal which contains the quality questions for the application. This is entitled ‘BHCC Youth Led Grants Programme Application Form’.

Please make sure you complete all sections of the application in full and with the correct details. We cannot consider applications for funding which are incomplete. All documents must be sent to the relevant Lead Youth Provider by the 27 of May 2021 at midday in order for the Lead Youth Provider to then submit the bid via the Portal by the 2 of June 2021 at midday. There is a strict word limit for answers. We require you to keep within this word limit and use fewer words if possible, especially for bids requesting smaller amounts of funding.

Evaluation

Your application will be evaluated by an Evaluation Panel. The panel will consist of young people from a range of youth groups who will assess how well your application is able to deliver the outcomes, quality criteria and value for money. Please see the evaluation guidance section for a simple description of the weighting criteria associated with each question. Applications will be ranked by their total score.

At the completion of this stage the Evaluation Panel will make recommendations on which applications have been successful.

Notification of Awards and grant agreements will be issued in June 2021 to all successful applicants. All unsuccessful applicants will receive feedback outlining the main reasons for not awarding funding. This is intended to help organisations to make further improvements, which may lead to a successful application another time.

Applications will be initially evaluated on quality (100%) and then ranked.  

If multiple bids are scored equally on quality, ranking may also be based on quality per pound of funding, the number of young people impacted by the project and/or the area the project will be delivered in. Multiple grant awards will be issued made up to the limit of the available funding. We reserve the right to award partial funding to projects.

Quality Evaluation Criteria (100%)

Scored questions are scored on a scale of 0 to 5, according to the table below:

Score

Performance

Judgement

5

Meets and exceeds expectations

Excellent

4

Meets the expectations

Good

3

Meets the expectations in most major aspects, fails in some

Satisfactory

2

Fails to meet the expectations in most aspects, meets it in some

Unsatisfactory

1

Significantly fails to meet the expectations

Poor

0

Completely fails to meet the expectations

Not to be considered

Scored questions will be assessed by the Evaluation Panel, who will agree on a single moderated score for each question. Scored questions will carry a weighting, as indicated in each question.

The formula used to calculate the weighted scores for each scored question is:

Question Weighted Score (%) = (Applicant’s score / 5) x Sub Weighting.

The weighted scores for each question will then be added together to give an overall weighted score for each submission.

Question

Quality Criteria

Sub Weighting

Maximum Word Count

1

Tell us about the project you would like funded and how it would benefit young people?

50

500

2

How were young people involved in writing this bid and how will they be involved in planning and running the activities?

30

200

3

How will you know if the project has been successful?

20

100

4

How much money do you need and what will it be spent on (please ensure you consider all of the costs)?

Used in ranking bids

100

5

How many people will directly benefit as a result of this project delivery?

Used in ranking bids

50

6

What area(s) of Brighton & Hove will the project take place in?

Used in ranking bids

50

 

Download an application form

Complete an application form to apply to fund projects for young people aged 11 to 19 (or up to 25 with special educational needs).