School admissions privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 (“GDPR”) and is registered as a data controller with the Information Commissioner’s Office (ICO) under registration number Z5840053. Brighton & Hove City Council is committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and Lawful basis of processing

We are collecting your data for the purpose of making arrangements for school admissions and home to school transport, to establish pupil records to assist schools in administrative matters, track pupil progress, assess pupil entitlement to various benefits and services, and not least, plan future school places and services.

The information you provide may be verified against information held by other council departments and used in the prevention of fraud.

We have a legal basis for processing your information because we are performing a task carried out in the public interest or official authority.

We may also collect special category data, such as physical, mental health needs and our lawful basis is substantial public interest.

Who we will Share your Data with

Your data may be shared with schools, other council departments and public health.

Your data may be shared with CACI international who are the software suppliers of the city council’s admissions software. This will be purely for the purposes of system development and it will not be disclosed by them to any third party.

The data that you provide will also be shared with the Department for Education.

How Long we will Hold your Data (Retention)

We will hold your data on council systems until your child reaches the age of 26.

If your child receives transport assistance, we will hold your data for 6 years after your child has ceased to be transported.

After this time your data will be securely destroyed.

Your information rights

Under GDPR you have certain rights concerning your information.

Get more information on your rights.

More information

If you would like to discuss this further please call our Information Governance Team on 01273 295 959 or send an email to