COVID-19 individual staff risk assessment 

The council’s COVID-19 Individual Risk Assessment was developed to support staff identified as having factors that may make them more vulnerable; those who live with someone who is more vulnerable and all other staff that are concerned about returning to work and the workplace.

The risk assessment is designed to enable managers and employees to:

  • agree on and record individual control measures for an employee who is working during the COVID-19 pandemic who is defined as ‘clinically vulnerable’ or 'clinically extremely vulnerable' (CEV) or has individual factors placing them at a higher risk than others of developing serious or life-threatening symptoms
  • agree on and record individual control measures for an employee who is working during the COVID-19 pandemic and living with someone who is defined as ‘clinically vulnerable’ or ‘clinically extremely vulnerable’ - CEV
  • used in any other circumstances where an individual Risk Assessment is required to consider particular individual issues or circumstances related to COVID-19

The risk assessment has been updated to reflect changes to government guidance as part of the national response to the coronavirus pandemic. Changes are highlighted within the documents.

The risk assessment:

  • includes a section for staff to discuss their personal circumstances and any concerns they have about returning to work or the workplace
  • takes into consideration individual factors including age, gender and ethnicity
  • considers workplace risks specific to the individual
  • provides a list of suggested control measures and prompts to aid discussion about measures needed to support the individual's personal circumstances

Staff are encouraged to discuss personal information about themselves or their domestic circumstances relevant to the COVID-19 pandemic. The pandemic and lockdown may have deeply affected some staff who may now feel anxious about travelling to work, being around others and/or being in the workplace for example. The Risk Assessment should therefore be undertaken in a supportive and open way.

The supporting guidance document has also been updated and changes are highlighted within the guide. The guidance covers:

  • Section 1: Completing the Individual Risk Assessment – the purpose of the assessment, who it covers and what information is needed for the Risk Assessment (page 3)
  • Section 2: Supporting conversations about Risk Assessment within diverse teams – a guide on how to engage in the conversation and to provide a supportive and safe ‘place’ which encourages people to be open about their concerns and to share information that may be sensitive and/or difficult for them to raise (page 8)
  • Appendix 1: Description of risk groups (page 13).

COVID-19 risk assessment for services

The COVID-19 risk assessment for services have been developed to assess the COVID-19 risks within services/teams.

The risk assessment is based on government COVID-19 secure guidance and looks at risk in relation to both the workplace and workforce and can be applied to all services and teams. The assessment includes the key principles that should be applied in the workplace and to support your workforce with links to government guidance on specific types/ areas of work including outdoor working and working in people’s homes.
This risk assessment needs to be completed as part of the planning for reopening services and/or bringing more staff into the workplace where they either cannot work from home or where there is a business need to have staff in the workplace.

Building risk assessments

If you work in one of the following buildings: 

  • Bartholomew (Barts) House
  • Brighton Town Hall
  • Hove Town Hall
  • Moulsecoomb Hub North
  • Moulsecoomb Hub South
  • Portslade Town Hall
  • Whitehawk Hub

you can use the relevant building risk assessment below. The 'workplace' section of these forms has already been completed by Property and Design (as the Site Responsible People for these buildings) as there are many services using these buildings whose information will be the same. 

The 'Workforce' section should be completed by the relevant Head of Service. 

For other council offices, the local Site Responsible Person will have completed the ‘workplace’ section of the service risk assessment, and can share this with you. If you don’t know who your Site Responsible Person is you can contact

Service and individual risk assessments

COVID-19 individual staff risk assessment 46.8KB DOCUMENT Published 13 October 2021
COVID-19 individual staff risk assessment guidance 824.5KB DOCUMENT Published 13 October 2021
COVID-19 risk assessment for services 202.5KB DOCUMENT Published 23 August 2021