Personal Assistant to Assistant Director

Posted on 22 March 2024
  • Directorate BHCC: Economy Environment & Culture
  • Salary £26,873 - £28,770
  • Contract Permanent
  • Closing Date This vacancy has closed

Job Summary

  • Job reference
    orbis/TP/55213/39962
  • Positions available
    1
  • Working hours
    37
  • Closing date

    This vacancy has closed

  • Job category
    Administration & Clerical
  • Organisation
    Brighton & Hove City Council

Job introduction

Do you have great organisation skills and the ability to multitask?

Are you a good communicator with people from all backgrounds, in writing and face to face?

Can you take the initiative and solve problems?

Can you work in an environment where discretion, tact and diplomacy are key?

If so, we would like to hear from you.

Interviews w/c 13 May

For an informal discussion, please contact Katie Read, Business Improvement Manager (katie.read@brighton-hove.gov.uk)

About the role

We're looking for a diligent, responsive, and well-organised personal assistant to provide  support to two assistant directors in a fast-paced and demanding environment. As the successful candidate you will be someone who can work well on their own projects, but also collaborate flexibly as part of a team.  You'll need to demonstrate that you are self-motivated and a self-starter.

In this role you will work as part of a business support team in a directorate that focuses on making the city a vibrant place where people want to live, visit and do business. The directorate plan provides an overview of the mission and objectives of the services you'll work in.

This role acts as a key link between senior managers and staff in each service, ensuring that administrative and planning tasks, such as diary management, communication monitoring, and meeting support are well-organised and run smoothly. You'll also be the first point of contact for a range of internal and external stakeholders, often handling complex, confidential, and sensitive information as issues arise. 

As well as the experience, skills and knowledge outlined in the person specification you should be able to demonstrate the following:

  • positive, resilient and proactive in your approach to work,
  • highly organised with an excellent attention to detail,
  • an excellent communicator, both in writing and over the telephone,
  • computer literate in a range of Microsoft Office packages,
  • able to work confidently to ensure deadlines are met,
  • able to exercise confidentiality, tact and diplomacy in dealings with external stakeholders, senior officers, service users and staff, at times involving complex matters,
  • able to use your own initiative, knowledge, and experience to arrive at appropriate solutions to problems.

Please read our Apply for a job at the council (brighton-hove.gov.uk) pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.

As part of your application, you will need to complete your education and work history and provide answers to some shortlisting questions. Your answers to the shortlisting questions are the most important part of your application as they will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (Shortlisting questions guidance (brighton-hove.gov.uk) as this gives important advice which will increase your chance of success in the shortlisting process.

Additional information

Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.

We are a workplace that supports flexibility and employee wellbeing in the way we work whilst providing the best service for our customers. Team and service working arrangements are designed to support both employee work life balance and team collaboration. These would be part of your individual working arrangements alongside any personal preference agreed with your manager in advance of joining.

Working arrangements are subject to Government guidance at the time. Your contractual location will be the designated council office for your team and travel to and from your contractual location would be at your own expense.

For more information about our values and the benefits of working at the council, visit Why work for us (brighton-hove.gov.uk)

Company information

Encouraging a diverse workforce

Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, female or trans.

Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).

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