Personal Protective Equipment (PPE) Hub privacy notice
We are committed to protecting your personal information.
The council is the data controller for purposes of the Data Protection Act (2018), and The General Data Protection Regulation (EU) 2016/679 ("GDPR"), and is also registered as a data controller with the Information Commissioner’s Office (ICO).
As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected. This is according to relevant data protection law.
The primary laws which govern how Brighton & Hove City Council collects and use personal information (known as data) about you are:
Why we collect your data
We collect and use your data to:
- review and process your PPE request
- in some cases, to determine your eligibility to receive PPE
- for internal reporting processes within the council and reporting to central government. The reports themselves will be statistical and anonymous
- in the event of a product recall by central government/supplier or manufacturer we will use your data to alert you to the recall
Our legal basis for collecting your data
The legal basis we rely on for processing personal data is the performance of a public task, Article 6(e) of the General Data Protection Regulation (GDPR).
What data we collect from you
The personal data we'll collect from you is your:
- email address
- phone number - mobile, home, work
Special Category data
We do not need to process any special category data about you in order to allocate you PPE. If you should share it with us, we won’t retain it or process it for any other purpose.
Who we share your data with
Your data may be shared internally with colleagues in the Health & Adult Social Care team and where necessary to determine eligibility, externally with the Carers Centre.
We will only make your information available to those who have a need to see it in order to fulfil your request.
We will not share your information with any other third party, unless we are under a legal obligation to do so.
How long we will keep your data
We will hold your data for a maximum of 3 years following the closure of the PPE Hub operation.
How we store your data
We will store your information on spreadsheets, document management systems and paper records.
How we protect your data and keep it secure
Examples of the security measures we use are:
- training for our staff, making them aware of how to handle information securely, and how and when to report when something goes wrong
- access to your data will be confined to the people who need to see it to process your request. This data will be saved on a protected network
- regular testing of our technology and ways of working, including keeping up to date on the latest security updates (called patches).
- all paper records will be kept in a locked cabinet
Transferring your data outside the European Economic Area
Your data is not processed outside of the European Economic Area.
How to get advice or make a complaint
If you want to discuss any of your data protection rights, you can:
- contact the Data Protection Officer online
- phone 01273 295 959
- send an email to firstname.lastname@example.org
Information Commissioners Office (ICO)
The ICO is the national regulator with responsibility for ensuring compliance with data protection.
We would prefer you to contact us first with any concerns, but you can also contact the Information Commissioner to make a complaint:
- on their website
- by phone: 0303 123 1113
- by post: Wycliffe House, Water Ln, Wilmslow, SK9 5AF
Changes to this privacy notice
This privacy notice will be subject to review when there is a change.