14.1 Appendix A. Guidance for PNA
Below is a summary of the areas that the PNA is required to cover.
Necessary services: gaps in provision
A statement of the pharmaceutical services that the Health and Wellbeing Board (HWB) has identified as services that are not provided:
- in the area of the HWB and which are necessary to meet the need for pharmaceutical services in its area; and
- outside the area of the HWB but which nevertheless contribute towards meeting the need for pharmaceutical services in its area (if the HWB has identified such services).
Other relevant services: current provision
A statement of the pharmaceutical services that the HWB has identified (if it has) as services that are provided in the area of the HWB but which the HWB is satisfied-
- need to be provided (whether or not they are located in the area of the HWB) in order to meet a current need for pharmaceutical services, or pharmaceutical services of a specified type, in its area.
- will, in specified future circumstances, need to be provided (whether or not they are located in the area of the HWB) in order to meet a future need for pharmaceutical services, or pharmaceutical services of a specified type, in its area.
Improvements and better access
A statement of the pharmaceutical services that the HWB has identified (if it has) as services that are provided:
- in the area of the HWB and which, although they are not necessary to meet the need for pharmaceutical services in its area, nevertheless have secured improvements, or better access to pharmaceutical services in its area.
- outside the area of the HWB and which, although they do not contribute towards meeting the need for pharmaceutical services in its area, nevertheless have secured improvements, or better access, to pharmaceutical services in its area.
- in or outside the area of the HWB and, whilst not being services of the types described in sub-paragraph 1 or 2, they nevertheless affect the assessment by the HWB of the need for pharmaceutical services in its area.
Other services
A statement of any NHS services provided or arranged by the HWB, NHS England, a CCG, an NHS Trust or an NHS foundation trust to which the HWB has had regard in its assessment, which affect:
- the need for pharmaceutical services, or pharmaceutical services of a specified type, in its area or
- whether further provision of pharmaceutical services in its area would secure improvements, or better access to pharmaceutical services, or pharmaceutical services of a specific type in its area.
14.2 Appendix B. Methodology
The methodology used in the 2022 PNA was guided by that used for the 2018 PNA report and the requirements of local authorities set out in the Pharmaceutical Needs Assessment information pack for Local Authority Health & Wellbeing Boards 2021.
The Brighton & Hove PNA 2022 has been overseen by a multi-agency steering group, with membership shown in Table 17.
Table 17. PNA 2022 Steering Group membership
The method used included a review and analysis of health needs, using the Joint Strategic Needs Assessment (JSNA), Brighton & Hove City Tracker survey, PHE Health Profiles relevant local and national data and information, strategies and plans in relation to pharmaceutical service provision.
Quantitative data was collected from the CCG, NHS England, Public Health, the NHS Business Services Authority, NHS Trusts and Foundation Trusts.
Qualitative data was collected as part of the engagement process with pharmacy contractors, the public, GPs and care homes. The data collected included:
- A telephone survey of a stratified sample of 1,000 residents conducted by Latimer Appleby, an external market research organisation, during February and March 2022.
- A BHCC conducted online survey of community pharmacies, during February and March 2022
- A BHCC conducted online survey of nursing and care home providers during March 2022
- A BHCC conducted online survey of GP practices during February and March 2022
Recommendations were made in consultation with the Steering Group stakeholders
14.3 Appendix C. Equality Act 2010 'Statement of Due Regard'
As a council, we have a legal duty under the Equality Act 2010 to show that we have identified and considered the impact and potential impact of our activities on all people with ‘protected characteristics’ (age, disability, gender reassignment, pregnancy and maternity, race/ethnicity, religion or belief, sex, sexual orientation, and marriage and civil partnership).
In this needs assessment and its recommendations we have paid due regard to the council’s duties, including to:
- Remove or minimise disadvantages suffered by equality groups,
- Take steps to meet the needs of equality groups,
- Encourage equality groups to participate in public life or any other activity where participation is disproportionately low and
- Consider if there is a need to treat disabled people differently, including more favourable treatment where necessary
We have also considered how we can foster good relations between people who share a protected characteristic and those who do not.
14.4 Appendix D. Update on PNA 2018 recommendations
1. Recommendation: Brighton & Hove City Council and community pharmacies to increase awareness of the opening hours of pharmacies in areas with a high concentration of young people, by signposting them to this information on the NHS Choices website.
Update: Pharmacy contractors must ensure that there is a comprehensive and accurate profile for their pharmacy NHS website profile and their Directory of Services (DoS) profile. Contractors must also ensure they include their opening hours on Bank Holidays, Christmas Day, Good Friday and Easter Sunday within their DoS profiles. Requirement to update DoS and NHS Website every quarter. From 9 November 2020, under the NHS Terms of Service, contractors must ensure that the profile for their pharmacy is comprehensive and accurate. Additionally contractors must verify and, where necessary, update the information contained within the pharmacy profile at least once each quarter of the financial year
Information about where young people can access sexual health and contraception advice in pharmacies is highlighted on the SHAC website
2. Recommendation: The CCG and Brighton & Hove City Council to co-ordinate a city-wide awareness campaign around services that can be accessed at pharmacies, and how to access out-of-hours services and interpreting services, including BSL for deaf people. The campaign should include the provision of information on services in accessible formats, for example Easy Read for people with low literacy levels and information on how to request specialist provision such as an interpreter, BSL, braille, home visit.
Update: The #HelpMyNHS Campaign opened a public conversation about the challenges facing the NHS. While more people than ever before are calling on its services, the NHS is facing the biggest financial challenge it has known. Health and care services are under pressure and need to change and adapt in response to the continuously increasing demand.
#HelpMyNHS campaign looked at how people use local health and social care – from GP and primary care services, hospitals, pharmacy, social care, community and mental health services. It also celebrated the tireless work of thousands of NHS and social care staff who work around the clock to treat record numbers of patients.
NHS Brighton CCG is fully committed to ensuring their communication activities are accessible to all members of the community, and proactively takes steps to ensure the core key messages created for the campaign were promoted in accessible formats, including British Sign Language and in Easy Read format on request. It also engaged with and informed organisations that provide support for those with protected characteristic and vulnerable patients.
3. Recommendation: With the advent of 8am-8pm GP opening hours, commissioners of pharmacy services (NHSE, CCG, BHCC) should consider whether pharmacy services are needed to match their opening hours with neighbouring GP opening hours. The Pharmaceutical Needs Assessment Steering Group will review the impact on pharmacies of extended GP opening hours.
There are three pharmacies in the city which are open after 8pm in the evening, providing access for patients with prescriptions written in evening surgeries. A question about extended GP opening hours and pharmacies has been included again in the 2022 PNA Survey.
4. Recommendation: Pharmacies should receive training in disability awareness (including learning disability), LGBTQ awareness, and the needs of BME groups to make their services more accessible to these equalities groups.
In May of 2019, a Learning Disabilities Awareness session was delivered by the Learning Disabilities Health Facilitator
Training in disability awareness (including learning disability), LGBTQ awareness, and the needs of BME groups will be included in the training plan for 2022/23 for HLP.
As part of the PQS 2021/22 pharmacy teams are required to promote COVID-19 vaccinations, particularly in Black, Asian and minority ethnic and low uptake communities.
Pharmacists and registered technicians have also completed the CPPE Health Inequalities training
5. Recommendation: Better feedback systems about medicines and pharmacy services should be developed for people with learning disabilities, mental ill health, older people and those with complex needs, and their staff, carers and advocates.
A number of services have been commissioned by NHSE to address the needs of patients with long term conditions.
The New Medicine Service is designed to provide early support to people with long term conditions to maximise the benefits of their newly prescribed medication. This service was extended in September 2021.
The NHS Discharge Medicines Service is a new essential service that has been established to ensure better communication of changes to a patient’s medication when they leave hospital and to reduce incidences of avoidable harm caused by medicines.
6. Recommendation: The Caring Together Partnership Board should strengthen its links with community pharmacies.
The Caring Together Partnership Board no longer exists and has been superseded by other bodies.
7. Recommendation: To improve GPs’ and non-medical prescribers’ knowledge and understanding of the services offered by community pharmacies the CCG and Brighton & Hove City Council should develop a local information campaign to ensure they are aware of, understand and have easy access to up to date information about what, when and where services are provided by pharmacies. This should help to alleviate the pressure on GPs by directing suitable patients to access pharmacy services instead.
A Community Pharmacy page has been set up on Brighton & Hove website to host information to improve GPs’ and non-medical prescribers’ knowledge and understanding of the services offered by community pharmacies in the city. Promoted to primary care providers in city.
8. Recommendation: Pharmacists should provide information and advice on medication aids and medications, including side effects and drug interactions. In particular this advice (or training where appropriate) should be given to people with complex needs, including older people, and those with mental ill health, long term conditions and carers.
New Medicines Service recently expanded on September 1 2021 to include more long-term conditions.
PCN Pharmacists undertake structured medication reviews to help people get the best outcomes from their medicines and be advocates of medicines optimisation and safety and to support safer prescribing systems, identify high risk people and embed principles of shared decision-making. PCN pharmacists are encouraged to work collaboratively with community pharmacist colleagues to support people and carers with complex needs, severe mental health and long-term conditions.
9. Recommendation: Pharmacists should provide advice on paying for prescriptions for people on a low income or benefits
To help patients check their entitlement to free NHS prescriptions, NHSE issued a poster and a supply of booklets (including an easy read version of the booklet) to all pharmacies and dispensing GP practices in May 2018.
During the pandemic the requirement for patient (or their representatives) signatures on NHS prescription, dental and eye care forms was temporarily suspended.
From 1 September 2021 NHSE has produced guidance and a communications toolkit to help pharmacies understand their legislative requirements, follow the correct procedure and provide support to patients.
Not all benefits entitle people to free prescriptions. Patients can find out if they’re entitled to help with NHS costs using the online eligibility checker.
10. Recommendation: In view of the higher rates of self-harm, suicide, depression and anxiety in Brighton & Hove compared to England, it is recommended mental health first aid is included initially as part of the Healthy Living Pharmacies training. HLPs should also be provided with the information to be able to signpost patients to community based mental health and wellbeing services. If this is successful extend the training to all pharmacies. Currently HLPs have the opportunity to run mental health campaigns in May and December.
Pharmacy teams are encouraged to signpost to local Mental Health services.
Mental Health training information was circulated in October 2021 to encourage awareness of local services and engagement advice.
Suicide awareness training – part of Pharmacy Quality Scheme 2020. All patient-facing staff completed the Zero Suicide Alliance (ZSA) training and prepared or updated an action plan which includes the action to take if anyone reports to staff that they have suicidal feelings.
11. Recommendation: In view of the projected increase in the proportion of older people living in the city, it is recommended that all community pharmacies are trained in communicating with older people.
The 2019 HLP training programme included training on the Ageing Well Service.
General good communication training courses would provide advice on how to communicate with all patients in a polite, patient and respectful manner. Communication skills training is a core element of pharmacy assistant courses. Under the Pharmacy Quality Scheme 2021 pharmacists and registered technicians undertook the CPPE remote consultation skills training
People with sensory impairments (which some older people may have), may require additional communication skills in response to their specific needs.
Patient facing Pharmacy staff are trained as dementia friends under the pharmacy quality scheme (PQS)
Dementia Friends Information sessions are available on the Learning Gateway which would be a useful course for pharmacy teams to participate in.
12. Recommendation: Public Health to investigate the possibility of Healthy Living Pharmacies giving neighbouring GP Practices the opportunity to link with them on any health promotion campaigns they are running and to roll this out to all community pharmacies if successful.
Session 2 of the 2021/22 HLP training programme covered linking with Primary Care in a session delivered on local insight data packs in Sept 2021.
Pharmacy Quality Scheme 2021.The contractor must have engaged with the Pharmacy Primary Care Network Lead (Pharmacy PCN Lead) to communicate that they would like to be involved in increasing the uptake of flu vaccination to patients aged 65 and over for the 2021/22 influenza
NHSE have commissioned new advanced services Community Pharmacy Consultation Service referrals from GP Practices and Hypertension Case-finding service. GPs are encouraged to refer into these services
13. Recommendation: Public Health to promote the uptake of Making Every Contact Count (MECC) training amongst community pharmacies.
MECC is a recommended element of the HLP level 1 Quality Criteria. Community Pharmacies were made aware of and encouraged to access free MECC training available on the BHCC learning gateway.
The e-learning has been developed to ensure learners gain the underpinning knowledge and understanding of the importance of supporting people to improve their health and wellbeing. These 3 modules must be completed before attending the course.
These sessions explain the background to MECC, its significance and introduces the idea that understanding however opportunistic, very brief interventions are core to MECC.
Here is a direct link for the Making Every Contact Count course. If you have any difficulties in doing this please contact the Workforce Development Team. You do not need to create an account to complete these, simply sign in as a ‘guest account’.
Session 1: What is MECC and why is it important
Session 2: How to have a MECC conversation
Session 3: Signposting
Session 4 (optional): Five ways to well-being.
14. Recommendation: In view of the higher rates of smoking amongst adults and young people in Brighton & Hove compared to England, the 48 pharmacies offering stop smoking services to increase Making Every Contact Count, to engage more clients with the service and ultimately increasing support for people to quit through stop smoking services.
New smoking cessation service to refer from hospitals into community pharmacy launched on the 10th March 2022.
Stop Smoking Services plan to develop a local provider training and capacity building plan by Summer 2022 and this will encompass MECC training for providers.
15. Recommendation: Pharmacies offering the stop smoking LCS but not achieving a 50% quit rate or 15% lost to follow up rate
- Should develop an action plan with the Royal Sussex County Hospital (RSCH) Smoking Cessation lead and BHCC commissioner to address this.
This action has now been superseded by the commitment to develop improved network support in 2022
- Must attend 2 out of 3 smoking cessation update and development sessions a year
A review of training will be undertaken as part of service improvement efforts in 2022.
- Complete the National Centre for Smoking Cessation and Training (NCST) online level 2 training and assessment
All pharmacy staff taking the level 2 adviser training, enabling them to provide the LCS stop smoking service, must first complete the NCST online training and assessment.
- All smoking cessation advisors to be trained in pharmacy safeguarding policies and be supported to obtain an enhanced Disclosure and Barring Service (DBS) check. PharmOutcomes (the reporting tool used) must be updated to show when an advisor has a DBS check.
This is an essential requirement for all community pharmacy providers of the LCS stop smoking service.
16. Recommendation: BHCC to review the payment schedule for smoking cessation to reflect the effort of advisors, needs of clients and reduce rates of lost to follow up clients.
The Stop Smoking Service will be reviewing its incentives in 2022.
17. Recommendation: When making commissioning decisions the CCG, NHS England and BHCC should take into consideration the role of community pharmacies in addressing the needs of patients with long term conditions.
A number of services have been commissioned by NHSE to address the needs of patients with long term conditions.
The New Medicine Service is designed to provide early support to people with long term conditions to maximise the benefits of their newly prescribed medication.
The NHS Discharge Medicines Service is a new essential service that has been established to ensure better communication of changes to a patient’s medication when they leave hospital and to reduce incidences of avoidable harm caused by medicines.
The Community Pharmacy Hypertension Case-Finding Advanced Service was added to the NHS Community Pharmacy Contractual Framework (CPCF) in October 2021. The service aims to support the NHS Long Term Plan ambitions for prevention of cardiovascular disease.
18. Recommendation: Increase the conversion of electronic prescriptions to electronic repeat dispensing (eRD) - The management of the repeat prescribing and dispensing process is being reviewed nationally and locally by CCGs, with a view to implementing more efficient practice. A 25% target for electronic prescriptions to be converted to electronic repeat dispensing (eRD) has been included in the national General Medical Services contract. Currently Brighton & Hove achieves a 21% conversion rate and will need to increase this.
Patients can now access repeat prescriptions through the Prescription Ordering Direct (POD) telephone system, electronic repeat dispensing (eRD) between GP Practice and chosen pharmacy or by writing or visiting their GP Practice.
The POD reduces waste by discussing the repeat medications order and alerting patients to the need for medication reviews.
19. Recommendation: Review the systems of notification to ensure all GPs, non- medical prescribers and care homes are informed of the outcomes of medicine reviews and any medication changes.
Care Homes. The Brighton & Hove Medicine Optimisation service in Care Homes (MOCH) service is comprised of a team of pharmacists and pharmacy technicians. The service provides structured medication reviews for care home residents and involves liaising with GPs and community pharmacies to advise regarding medicine optimisation and changes.
The NHS Discharge Medicines Service is a new essential service that has been established to ensure an integrated approach to supporting patients with medicines reconciliation and optimisation following discharge. Joint working across healthcare sectors, ensuring clear and identifiable links between community pharmacy, NHS trusts and PCN member practices.
20. Recommendation: CCG to promote the understanding of the role of Better Care pharmacists amongst community pharmacists in each GP Practice cluster.
The Better Care pharmacist role has been largely superseded by the NHSE initiative to recruit Clinical Pharmacists to work within Primary Care Networks (PCN). PCN Pharmacists undertake structured medication reviews to help people get the best outcomes from their medicines and be advocates of medicines optimisation and safety and to support safer prescribing systems, identify high risk people and embed principles of shared decision-making.
21. Recommendation: Communication to be improved between Better Care pharmacists, the Nursing Home Medication Review Team, Nursing Home staff and community pharmacies concerning any changes made to medication.
Better care pharmacists – this service was brought in house and replaced by Medicines Optimisation in Care Homes (MOCH). The MOCH service actively contacts nursing home staff and they have a generic email address they can send queries and requests through to that is checked during working hours.
22. Recommendation: Communication systems should be improved around the process of discharge from hospital pharmacies to community pharmacies and communication around the co-ordination of Medicine Use Reviews.
Discharge Medicines Service is an NHSE commissioned service
University Hospitals East will be going live with this from the 22/11/21 – all other hospitals are already using this service. The MURs is no longer being commissioned from NHSE.
23. Recommendation: Data sharing of patients’ records between GPs and pharmacies to be improved, where appropriate. This will be addressed as part of the Empowering Patients, Carers, and Families to use Technology Project’s Domain 2 work – Share Health & Care Information. This is a multi-agency project being developed across the health network in Brighton & Hove, Horsham Mid Sussex and Crawley CCG, High Weald Lewes Havens, BSUH and Digital Brighton & Hove. The CCG, NHSE and BHCC to support communications with patients and providers to improve data sharing.
Summary Care Records are now shared, patients have to ‘opt out’.
NHS Digital plans to have better facilities for communication across primary care within 2 years (including dentists, community pharmacy, and so on.)
24. Recommendation: Greater use should be made of digital communications by community pharmacies and GP Practices to aid joint working between primary care providers and others. All community pharmacies that have existing NHS net emails, should share these with GP Practices and the CCG should encourage GPs to use these for communicating with pharmacies.
All community pharmacies have nhs.net email addresses, these are available to all healthcare professionals through the local service finder.
GP Community Pharmacy Consultation Service has been launched across Sussex, which should improve communications. LPC is doing the training for practice staff and linking them in with their local pharmacies.
25. Recommendation: Community pharmacies to be reminded of the need to keep counter discussions discreet and to offer the use of private consultation rooms where appropriate.
From 1 January 2021 due to the Healthy Living Pharmacy Level 1 (HLP) criteria becoming Terms of Service requirements, almost all pharmacies will need to have a consultation room (Consultation rooms and remote consultations: PSNC Main site).
The requirements for the consultation room are that it is:
- clearly designated as a room for confidential conversations, for example a sign is attached to the door to the room saying Consultation Room;
- distinct from the general public areas of the pharmacy premises; and
- a room where both the person receiving the service and the person providing it can be seated together and communicate confidentially.
Contractors who have not previously installed a consultation area will need to develop and implement a plan to do so. If the pharmacy is included in a pharmaceutical list on 1 January 2021, but no Advanced services were provided at or from the pharmacy during the 12 months ending 31 December 2020, the contractor will have until 1 April 2023 to install a consultation room within their pharmacy.
26. Recommendations: The Community Pharmacy Postgraduate Education (CPPE) to be approached by Brighton & Hove City Council to provide mental health consultation skills e-learning to registered pharmacists and technicians.
CPPE offer a mental health training for pharmacist and pharmacy technicians. The objective of the course is to develop knowledge and skills to support people who are experiencing mental health problems.
The course can be accessed from the CPPE website and was recently updated in January 2021.
14.5 Appendix E. Community pharmacies and opening hours, April 2022
14.6 Appendix F. Healthy Living Pharmacies
14.7 Appendix G. Abbreviations
AUR Appliance Use Review
BHCC Brighton & Hove City Council
B&H Brighton & Hove
BME Black and Minority Ethnic
CCG Clinical Commissioning Group
CPCF Community Pharmacy Contractual Framework
CPCS Community Pharmacist Consultation Service
CPPE Community Pharmacy Postgraduate Education
DBS Disclosure and Barring Service
DLUHC Department for Levelling Up, Housing and Communities
DoS Directory of Services
DSP Distance Selling Pharmacy
CPCF Community Pharmacy Contractual Framework
eRD Electronic Repeat Dispensing
GP General Practitioner
HEE Health Education England
HLP Healthy Living Pharmacies
HIV Human Immunodeficiency Virus
HWB Health & Wellbeing Board
ICB/ICS Integrated Care Board/Integrated Care System
JSNA Joint Strategic Needs Assessment
LES Local Enhanced Service
LCS Locally Commissioned Service
LFT Lateral Flow Test
LGBTQ Lesbian Gay Bisexual Trans Queer
LMC Local Medial Committee
LPC Local Pharmaceutical Committee
MECC Making Every Contact Count
MOCH Medicines Optimisation in Care Homes
MUR Medicine Use Review
NCST National Centre for Smoking Cessation and Training
NES National Enhanced Service
NHS National Health Service
NHSE NHS England
NMS New Medicine Service
ONS Office for National Statistics
PCN Primary Care Network
PDG Patient Group Direction
PH Public Health
PHE Public Health England
PNA Pharmaceutical Needs Assessment
POD Prescription Ordering Direct
PPV Pneumococcal Polysaccharide Vaccine
PQS Pharmacy Quality Scheme
PSNC Pharmaceutical Services Negotiating Committee
PTP Pandemic Treatment Protocol
PTPGD Pandemic Treatment Patient Group Directive
PQS Pharmacy Quality Scheme
SCFT Sussex Community NHS Foundation Trust
SHAC Sexual Health and Contraception Service
SPFT Sussex Partnership NHS Foundation Trust
STI Sexually Transmitted Infection