The Annual Canvass Process
Every year we update the electoral register to confirm who is eligible to vote. This is called the annual canvass.
Last year, the way we carry out the annual canvass changed. All households in the city are still contacted but the format of the correspondence and the date that it is sent may vary. Correspondence will begin to be sent from the end of July. The correspondence you receive will list the current electoral register details for your property.
There will be 4 different types of correspondence sent out:
These will be sent out to some properties in late July. This form must be responded to regardless of whether changes to details need to be made or not.
These will be sent out to properties that do not respond to the CCB form. They will be dispatched in late August. This form must be responded to regardless of whether changes to details need to be made or not.
These will be sent out to properties that did not receive a CCB or Canvass form. They will be dispatched in October or November. This form only has to been responded to if changes need to be made.
Canvass Email Communications
These will be sent throughout the canvass to electors that we hold an email addresses for. These emails must be responded to. Reminder emails and/or forms may be sent if you do not respond. The email will direct you towards our Household response website where you can respond. The emails will be sent from Brighton & Hove Electoral Services - email@example.com
Each form of correspondence will explain what you need to do. Read it carefully and follow the instructions.
Any names of residents, who are not currently registered to vote, provided in response to our correspondence will not be added to the electoral register until they have made an individual application. Applications can be made online or on paper forms that we send.
What you need to do
If you receive correspondence from us then you must respond appropriately and as quickly as possible. You can respond quickly online. Please remember to:
- check that all the details are correct
- add any missing names that should be on the electoral register
- remove any names of people that have moved out
- confirm that everything is correct, even if there are no changes
- respond to the correspondence as soon as you get it.
How to respond to the CCA and Canvass forms
- The quickest and easiest way to respond is online. You will be prompted to provide the security codes that are given on your form.
- If there are no changes, then you can respond by calling 0800 197 9871. You will be prompted to provide the security codes that are given on your form.
- If there are changes or no changes, then you can respond by completing the form and posting it back to us.
- Return the form straight away and save us money on printing statutory reminder forms– we can spend this money on other vital services.
How to respond to the Canvass Email Communications
If we have your email address we will send you an email to remind you to update or confirm your household details online. We are allowed to use your email address for electoral purposes and may have gathered this information from another council department.
The email will be sent from Brighton & Hove Electoral Services - firstname.lastname@example.org. This is an official email account that we use. The email will direct you to our website where you can confirm the electoral register details for your property. The email will provide two security codes that you must provide when signing in, along with your current post code.
If you update or confirm your details following receipt of a canvass email, you do not need to return any paper annual canvass form you may receive. Responding online will save the council money.
You may be receiving an email because you are still registered to vote at a previous address. Entering your current postcode will result in the security codes not working. If you have moved address, you can request to be removed from the electoral register. If you want to stop receiving these emails, you can unsubscribe from canvass email communications.
If you don’t respond to us
- Every property is legally required to check that the information on the correspondence is correct, and let us know if there are any changes. If you do not, you may get a fine.
- If we do not receive a response from our correspondence, we will make every attempt to get a response from you. This may be by sending reminder forms by post or by email or by a visit to your property.
- If necessary, we will keep contacting households until the revised register is published.
- If you don’t respond, we may remove your name from the electoral register. This means you cannot vote and your credit score will be affected
Contact Electoral Services
To contact the Electoral Services team:
- send an email to email@example.com, the service will respond to emails quickly
- phone us daily from 9:30am to 1:30pm
- send documents or forms to Electoral Services, Hove Town Hall, Norton Road, Hove, BN3 3BQ
Hove Town Hall’s Customer Service Centre is still closed to the public
Where possible please use the digital response methods available.
If you need to have a Pension Life Certificate signed, this will be available fortnightly via an appointment basis. Please contact us service for further information.