Planning application forms and checklists

New applications during the coronavirus (COVID-19) pandemic

The most efficient way to submit new applications currently is electronically via the Planning Portal. Electronic applications are easier to review and validate while everyone is working from home.

For the time being we have limited access to our office, however, this is subject to change at short notice. Any further limitations to access will make the submission of paper applications very difficult, if not impossible – so we ask where possible that everything is submitted electronically.

Site notices will generally be sent to applicants to put up (with instructions) and will not be put up by officers. Neighbour letters will continue as usual and applications will be advertised in ‘The Argus’ newspaper.

Changes of Use to Houses in Multiple Occupation (HMOs) – New Rules from 3 June 2020

The Article 4 Direction covering five wards of the city that requires planning permission for changes of use from use class C3 (dwelling house) to a use class C4 (small HMO) is being extended citywide from 3 June 2020. This means that a change of use from C3 to C4 will require planning permission anywhere in the city from this date, except the area within the South Downs National Park.


There is no need to apply for planning permission for properties that were already in Class C4 use within the expanded Article 4 Direction Area before the Direction comes into effect. You should seek to secure your own evidence, such as copies of tenancy agreements, to show that the property was in Class C4 use on or before 3 June 2020. 

You can also apply to the city council for a Certificate of Lawful Use. There is a fee for this certificate. If you are in any doubt you should seek independent advice.


Validation changes from 2 March 2020

Further to a report on the Community Infrastructure Levy (CIL) to the Tourism, Equalities, Communities & Culture Committee on 16 January 2020, a completed CIL Additional Information Form 1 will be required as part of the validation process from 2 March 2020. This is for all applications for full planning permission, including householder applications and reserved matters following an outline planning permission, and applications for lawful development certificates.

The council anticipates introducing CIL on liable planning permissions on and from 5 October 2020. If you require further information about CIL, please email:

We would always recommend that you apply online. But all the application forms are also available to download as PDF documents which you can print out, complete and submit by post.

Find and download paper forms by visiting the Planning Portal.  Please ensure that you provide the appropriate plans and supporting information with your application form by viewing the checklists below.

The Checklists tell you what to include with your application, depending on your type of proposal. 

If all of the information is not provided with your application it cannot be validated and will be held up.

For Major applications: One hard copy of all plans and documents will be required for ALL major applications. Click on the link above for full details regarding major applications. For further clarification please contact the planning department.

CHECKLIST – Householder

CHECKLIST – Full Planning

CHECKLIST – Listed Building

CHECKLIST – Demolition in a Conservation Area

CHECKLIST – Advertisement

CHECKLIST – Outline Application

CHECKLIST – Reserved Matters

CHECKLIST – Variation or Removal of Condition/s

CHECKLIST – Approval of Details reserved by condition/Discharge of Condition

CHECKLIST  - Section 73 minor material amendment (see the Planning Portal for making a non material amendment)

CHECKLIST – Lawful Development Certificates

CHECKLIST – Prior Approval Telecommunication

CHECKLIST – All other Prior Approvals


Please ensure you go through the checklist before sending your application - most delays are caused by simple mistakes.

Fee calculator for planning applications or Planning Portal fee sheet

Notice 1 - to be served on owners of the land when completing Certificate of Ownership - Certificate B or C.

Notice 2 - to be published in a newspaper when completing Certificate of Ownership - Certificate C or D.

The checklists of information requirements were adopted on 1 March 2008 following a full consultation. We have reviewed and republished the checklists several times since.

  • reviewed on 4 March 2011
  • reviewed and re-published on 17 May 2013
  • reviewed and re-published on 11 May 2015
  • reviewed and republished on 20 January 2017 (no changes were made)
  • reviewed and republished on 12 February 2018 - Affordable housing statement/Proforma or Viability Assessment introduced as an open book policy