Meerkat trail walking initiative privacy notice

The Council is the data controller for purposes of the Data Protection Act (2018), and EU General Data Protection Regulation as of May 2018, and is registered as a data controller with the Information Commissioner’s Office (ICO).

Brighton & Hove City council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected, in accordance with relevant data protection law.

Purposes & lawful basis of processing

Personal Data

We are collecting your personal data for the purpose of supporting & encouraging active and sustainable travel in workplaces across Brighton & Hove.

The lawful basis for processing this data is Performance of a Public Task carried out in the public interest.

Under the Local Authorities Act 2003, section 36A, Grants by Ministers of the Crown in respect of best value authorities, Brighton & Hove City Council is required to show it has fulfilled the conditions as to the use of the Access Fund for Sustainable Transport Revenue Funding Grant, in terms of using active travel to access education.

The survey allows us to identify how many families & children took part in the Brighton Meerkat Trail walking initiative, and to compare participation in the current project area with previous project areas.

Prize incentives are used to maximise participation, and to gather a more robust data sample. Therefore names, personal emails and phone numbers are requested to communicate with those who wish to be included in the prize draw.

These are collected with participants’ consent, which may be withdrawn by contacting the fund manager by sending an email to, or phoning 01273 290 235. 

Names, emails and phone numbers are optional, and are not required for responses to be counted. The processing is therefore targeted and proportionate. 

Special category data

Questions on age, gender, ethnicity, sexuality, religion, health conditions and caring responsibilities, are being collected under the lawful basis of substantial public interest under Schedule 1, Part 2 of the Data Protection Act 2018.

This data is collected in order to determine whether:

  • the sample represents an accurate cross section of the city’s population
  • there is any local variation from national survey trends around participation in active travel modes for specific groups
  • any action needs to be taken to improve the targeting of specific groups by the programme of work

Who we will share your data with

Your data may be shared with transport officers for data processing and report evaluation purposes.

The council operates shared services with Surrey County Council and East Sussex County Council. We may share your information with one of these partners if necessary to provide these services.

How long we will hold your data (retention)

We will hold your data for the duration of this project, which is until March 2021.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights 

Under GDPR you have certain rights concerning your information. For further information on your rights visit our website.

Further information

If you would like to discuss this further please contact our Information Governance Team by phone on 01273 295 959, or send an email to

You can also contact the council's Data Protection Officer.

Whilst we would prefer that you contact us first with any concerns that you might have, you can also contact the Information Commissioner’s Office (ICO).

The ICO is the national regulator with responsibility for ensuring compliance with data protection.

Information Commissioner’s Office

You can contact the ICO for further information or to make a complaint:

  • on their website
  • by email 
  • by telephone: 0303 123 1113 (local rate), or 01625 545 745 if you prefer to use a national rate number
  • by post: Wycliffe House, Water Ln, Wilmslow, SK9 5AF