The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of licensing hackney carriage vehicles. In order to process your application we must receive the following documents:

  • Certificate of compliance
  • Certificate of fitness
  • CCTV compliance form
  • Insurance certificate
  • V5

Your data may also be used, once you are a licence holder, to carry out any investigations if necessary and any resulting enforcement action that is required.

We may also use your contact details for communication purposes to support you as a licence holder. This may include updates in legislation and on road and traffic news from around the city. We may also use it to communicate with you in relation to the prevention and detection of crime, for example we may ask for witnesses to events, or email you missing person alerts.

Our lawful basis for processing is performance of a task carried out in the public interest or official authority, as the council has powers under the Local Government (Miscellaneous Provisions) Act 1976. We also have a legal obligation under this act to ensure that only fit and proper persons hold a driver’s licence.

We also have another legal obligation under The Air Quality (Taxis and Private Hire Vehicles Database (England and Wales) Regulations 2019.

We also process special category data, and our lawful basis for doing so is substantial public interest, specifically relating to the Data Protection Act 2018, Schedule 1, Part 2, Paragraph 12 ‘Statutory etc. and government purposes’; Paragraph 18 ‘safeguarding children and individuals at risk’.

Who we will share your data with

Your name and badge number will be entered onto the Hackney carriage & private hire public register and made available to the public.

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds, including council tax and housing benefit, as well as externally with the police, revenues and customs, UK visas and immigration and the Department for Work and Pensions.

Your information may also be shared with the National Fraud Initiative, the NR3 Register run by the National Anti-Fraud Network to ensure only fit and proper persons are licenced, as well as with the Department for Environment, Food & Rural Affairs.

How long we will hold your data (retention)

We will hold your data for the length of time you are a licence holder plus six years. If your licence is revoked or refused we will hold your data for up to 25 years.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

Learn more about your information rights

How to get advice or make a complaint

Data protection contacts

If you wish to discuss any of your data protection rights, you can contact the Data Protection Team on 01273 295959 or by email at

Contact the council's Data Protection Officer 

Whilst we would prefer that you contact us first with any concerns that you might have, you can also contact the Information Commissioner’s Office. The ICO is the national regulator with responsibility for ensuring compliance with data protection.

Information Commissioner’s Office

You also have the right to lodge a complaint with a supervisory authority. Contact details for the ICO is stated below:

You can contact the ICO:

  • on their website
  • by telephone: 0303 123 1113
  • by post: Wycliffe House, Water Ln, Wilmslow SK9 5AF

This Privacy Notice will be subject to review when there is a change.