Taxi Licensing Office service privacy notice

Data controller

We are committed to protecting your personal information.

The council is the data controller for purposes of the Data Protection Act (2018), and The General Data Protection Regulation (EU) 2016/679 ("GDPR"), and is also registered as a data controller with the Information Commissioner’s Office (ICO).

As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected. This is according to relevant data protection law.

Legislation

The primary laws which govern how Brighton & Hove City Council collects and use personal information (known as data) about you are:

Why we collect your data

We are collecting your data for the purpose of adding you to the Hackney Carriage Plate waiting list.

To be eligible to apply for inclusion on the hackney carriage vehicle licence waiting list an applicant will have to:

hold a current Brighton & Hove hackney carriage or private hire driver licence
not be the proprietor or part proprietor of a licensed hackney carriage vehicle in Brighton & Hove or have been a proprietor or part proprietor of a licensed hackney carriage vehicle in Brighton & Hove

We will use your data to check against our database for eligibility.

Our lawful basis for processing your data is for the performance of a task carried out with official authority vested in the controller, specifically working within the Local Government (Miscellaneous Provisions) Act 1976.

What data we collect from you

Personal data

We'll collect your:

name
date of birth
address
email address
home phone number
mobile phone number

Who we share your data with

We will not share your information with any other third party, unless we are under a legal obligation to do so.

How long we will keep your data

We will hold your data for the length of time you are a licence holder plus 6 years. If your licence is revoked or refused we will hold your data for up to 25 years.

How we store your data

We will store your information on electronic databases, document management systems and on paper records.

Who we share your data with

We will only make your information available to those who need to know, so they can perform their council role.

How we protect your data and keep it secure

Examples of the security measures we use are:

training for our staff, making them aware of how to handle information securely, and how and when to report when something goes wrong
we use encryption when data is being sent, meaning we scramble information so other people can’t read it without access to an unlock key
where possible, we will pseudonymise your data - this means we will remove your identity so the people working with your data will not know your identity
controlling access to systems and networks allows us to stop people who are not allowed to view your personal information, from getting access to it
regular testing of our technology and ways of working, including keeping up to date on the latest security updates, these are called patches

Transferring your data outside the European Economic Area

Your data is not processed outside of the European Economic Area.

Your rights

Check your rights in relation to your personal information.

How to get advice or make a complaint

Data Protection Officer

If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.

How to make a complaint

We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.

Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113.

You can also make a complaint or find out more information on the Commissioner's Office website.

If your complaint is not about data protection, find details on how to make a complaint about a council service.