Premises full variation privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of processing a variation to your existing premises licences or club premises certificate. In order to process your application we must receive the following pieces of information:

  • plan of the premises (should you wish to change the previous plans)
  • old licence or certificate

As an application for a variation of a premises licence or club premises certificate incurs a fee, we will also need to process your financial information. Your contact details may also be used for communication purposes. Some applicants may have their application heard by the Licensing Committee. There may be occasions where it is necessary for enforcement action to be taken, in which case your information will be used to support that action and licences or certificates can be revoked or suspended.  

We have a legal obligation to process your personal information, specifically working within the Licensing Act 2003. Processing special category data is done so under substantial public interest, specifically the Data Protection Act (2018), Schedule 1, Part 2, Paragraph 6 ‘statutory etc. and government purposes.’

Who we will share your data with

Your data may be shared internally with Planning, Child Services, Public Health, Health & Safety and Legal Services. We may also share your data externally with the Police, East Sussex Fire and Rescue Service, Home Office, Health & Safety Executive, other relevant authorities. We will also add your information to the licensing public register.

How long we will hold your data (retention)

We will hold your data for the length of time you hold a licence plus six years. If your application is unsuccessful, or should you surrender your licence, or your licence is revoked, we will hold your data for six years from the date of that decision.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

For further information on your rights visit our website.

How to get advice or make a complaint

Data protection contacts

If you wish to discuss any of your data protection rights, you can contact the Data Protection Team on 01273 29 59 59 or by email at

Contact the council's Data Protection Officer.

Whilst we would prefer that you contact us first with any concerns that you might have, you can also contact the Information Commissioner’s Office. The ICO is the national regulator with responsibility for ensuring compliance with data protection.

Information Commissioner’s Office

You also have the right to lodge a complaint with a supervisory authority. Contact details for the ICO is stated below:

You can contact the ICO:

  • on their website
  • by telephone: 0303 123 1113
  • by post: Wycliffe House, Water Ln, Wilmslow SK9 5AF

This Privacy Notice will be subject to review when there is a change.