The data controller for your data

Brighton and Hove City Council is the data controller for purposes of the Data Protection Act (2018), and EU General Data Protection Regulation as of May 2018, and is registered as a data controller with the Information Commissioner’s Office (ICO).

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected, in accordance with relevant data protection law.

What the legal basis is for collecting your data

We are collecting your data for the purpose of issuing personal licences. In order to process your application we must receive the following pieces of information:

  • disclosure barring service certificate
  • disclosure of conviction form
  • verified passport photo
  • passport
  • original personal licence qualification certificate

As a personal licence incurs a fee, we will also need to process your financial information. Successful applicants will be issued a licence, which will be recorded on our systems. However, some applicants may have their application heard by the Licensing Committee.

Your contact details may also be used for communication purposes.

There may be occasions during your time as a licence holder where it is necessary for enforcement action to be taken. In these cases your information will be used to support that action, and licences can be revoked or suspended.

We have a legal obligation to process your personal information, specifically working within the Licensing Act 2003.

Processing special category data is done so under substantial public interest, specifically the Data Protection Act (2018), Schedule 1, Part 2, Paragraph 6 ‘statutory etc. and government purposes’.

Who we will share your data with

Your data may be shared internally with other Regulatory Services Teams, Legal Services, Democratic Services and Licensing Councillors.

It may also be necessary to share information externally with the Police, Immigration and other Local Authorities.

We will also add your information to the licensing public register.

How long we'll keep data for (retention)

We will keep your data for the length of time you hold a licence plus six years. If your application is unsuccessful, or should you surrender your licence or your licence is revoked, we will hold your data for six years from the date of that decision.

Transferring Data outside the European Economic Area

Your data will not be transferred outside the European Economic Area.

Your rights

Under General Data Protection Regulation (GDPR), you have certain rights concerning your information.

You can find more information about your rights on the privacy and data page.

How to get advice or make a complaint

If you would like to discuss this further, please phone our Information Governance Team on 01273 29 59 59, or email

The council also has a Data Protection Officer, you can use this form to contact the Data Protection Officer.

You can also contact the Information Commissioner's Office for further information or to make a complaint:

You can email the ICO.

Alternatively you can phone: 0303 123 1113 (local rate) or 01625 545 745 if you refer to use a national rate number.

You can also write to them: Information Commissioner’s Office, Wycliffe House, Water Ln, Wilmslow SK9 5AF.