Smile PSHE

We are committed to protecting your personal information.

The council is the data controller for purposes of the Data Protection Act (2018), and The General Data Protection Regulation (EU) 2016/679 ("GDPR"), and is also registered as a data controller with the Information Commissioner’s Office (ICO).

As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected. This is according to relevant data protection law.

The primary laws which govern how Brighton & Hove City Council collects and use personal information (known as data) about you are:

Why we collect your data

We will be collecting your data for the purposes of:

  • keeping you updated on your order for the Smile PSHE project resources, and keeping you updated about the Smile PSHE project
  • supporting & encouraging active and sustainable travel to and from schools in Brighton & Hove

The SMILE project is funded by the DfT (Department for Transport) Capability Fund and is a teachers’ lesson and resource pack aimed at helping to teach infant school children the value of active travel in terms of physical and mental wellbeing.

Our legal basis for collecting your data

GDPR Article 6(1) (e)The lawful basis for processing this data is Performance of a Public Task carried out in the public interest. Under Section 108 of the Transport Act 2000 and Part 2 of the Local Transport Act 2008, Brighton & Hove City Council is required to show it has fulfilled the conditions as to the use of the DfT (Department for Transport) Capability Fund Revenue Funding Grant to support access to education. GDPR Article 6 (1) (a) Consent

What data we collect from you

Personal data

  • work email address

Personal work emails are optional and are not requested or required for a school to use the resource, but some teachers will prefer this method of communication.

Who we share your data with

We will only make your information available to those who need to know, so they can perform their council role. We will not share your information with any other third party, unless we are under a legal obligation to do so.

How long we will keep your data

We will hold your data for duration of this project until the end of March 2023.

How we store your data

We will store your information on electronic databases, document management systems and on paper records.

How we protect your data and keep it secure

Examples of the security measures we use are:

  • training for our staff, making them aware of how to handle information securely, and how and when to report when something goes wrong
  • we use encryption when data is being sent, meaning we scramble information so other people can’t read it without access to an unlock key
  • where possible, we will pseudonymise your data - this means we will remove your identity so the people working with your data will not know your identity
  • controlling access to systems and networks allows us to stop people who are not allowed to view your personal information, from getting access to it
  • regular testing of our technology and ways of working, including keeping up to date on the latest security updates - called patches

Transferring your data outside the European Economic Area

Your data is not processed outside of the European Economic Area.

Your rights

Check your rights in relation to your personal information.

Work email addresses are collected with participants’ consent, which may be withdrawn by contacting the fund manager. To contact them you can:

How to get advice or make a complaint 

Data Protection Officer 

If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.  

How to make a complaint 

We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.  

Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113. 

You can also make a complaint or find out more information on the Commissioner's Office website. 

If your complaint is not about data protection, find details on how to make a complaint about a council service. 

Changes to this privacy notice

This privacy notice will be subject to review when there is a change. The Council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 ("GDPR") and is registered as a data controller with the Information Commissioner’s Office (ICO).

Walk to School Week

We are committed to protecting your personal information.

The council is the data controller for purposes of the Data Protection Act (2018), and The General Data Protection Regulation (EU) 2016/679 ("GDPR"), and is also registered as a data controller with the Information Commissioner’s Office (ICO).

As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected. This is according to relevant data protection law.

The primary laws which govern how Brighton & Hove City Council collects and use personal information (known as data) about you are:

Why we collect your data

We will be collecting your data to:

  • keep you updated on your order for the Smile PSHE project resources, and keeping you updated about the Smile PSHE project
  • support and encourage active and sustainable travel to and from schools in Brighton & Hove

The SMILE project is funded by the DfT (Department for Transport) Capability Fund and is a teachers’ lesson and resource pack aimed at helping to teach infant school children the value of active travel in terms of physical and mental wellbeing.

Our legal basis for collecting your data

GDPR Article 6(1) (e)The lawful basis for processing this data is Performance of a Public Task carried out in the public interest. 

Under Section 108 of the Transport Act 2000 and Part 2 of the Local Transport Act 2008, Brighton & Hove City Council is required to show it has fulfilled the conditions as to the use of the DfT (Department for Transport) Capability Fund Revenue Funding Grant to support access to education.

GDPR Article 6 (1) (a) Consent

What data we collect from you

Personal data

Personal data we collect includes:

  • work email address

Personal work emails are optional and are not requested or required for a school to use the resource, but some teachers will prefer this method of communication.

Who we share your data with

We will only make your information available to those who need to know, so they can perform their council role.

We will not share your information with any other third party, unless we are under a legal obligation to do so.

How long we will keep your data

We will hold your data for duration of this project until the end of March 2023.

How we store your data

We will store your information on electronic databases, document management systems and on paper records.

How we protect your data and keep it secure

Examples of the security measures we use are:

  • training for our staff, making them aware of how to handle information securely, and how and when to report when something goes wrong
  • encryption when data is being sent, meaning we scramble information so other people can’t read it without access to an unlock key
  • pseudonymising your data, where possible - this means we will remove your identity so the people working with your data will not know your identity
  • controlling access to systems and networks - this stops people who are not allowed to view your personal information, from getting access to it
  • regular testing of our technology and ways of working, including keeping up to date on the latest security updates (called patches)

Transferring your data outside the European Economic Area

Your data is not processed outside of the European Economic Area.

Your rights

Check your personal information rights.

Work email addresses are collected with participants’ consent, which may be withdrawn by contacting the fund manager. 

To do this you can:

How to get advice or make a complaint

If you want to discuss any of your data protection rights, you can:

Information Commissioners Office (ICO)

The ICO is the national regulator with responsibility for ensuring compliance with data protection.

We would prefer you to contact us first with any concerns, but you can also contact the Information Commissioner to make a complaint:

  • on their website
  • by phone: 0303 123 1113
  • by post: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Changes to this privacy notice

This privacy notice will be subject to review when there is a change.

The council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 ("GDPR") and is registered as a data controller with the Information Commissioner’s Office (ICO).

Early Years, Walking and Wheeling for Clean Air - June 2021

We are committed to protecting your personal information.

The council is the data controller for purposes of the Data Protection Act (2018), and The General Data Protection Regulation (EU) 2016/679 ("GDPR"), and is also registered as a data controller with the Information Commissioner’s Office (ICO).

As a data controller, we have a responsibility to make sure you know why and how your personal information is being collected. This is according to relevant data protection law.

The primary laws which govern how Brighton & Hove City Council collects and use personal information (known as data) about you are:

Why we collect your data

We will be collecting your data to:

  • keep you updated on your ‘Early Years Walking and Wheeling for Clean Air’ resources order, and on the ‘Early Years Walking and Wheeling for Clean Air’ campaign
  • support and encourage active and sustainable travel to and from early years settings in Brighton & Hove

The resources for ‘Early Years Walking and Wheeling for Clean Air’ help early years settings to participate in the ‘Early Years Walking and Wheeling for Clean Air’ campaign.

The project is funded by the DfT (Department for Transport) Capability Fund.

Our legal basis for collecting your data

GDPR Article 6(1) (e)The lawful basis for processing this data is Performance of a Public Task carried out in the public interest. Under Section 108 of the Transport Act 2000 and Part 2 of the Local Transport Act 2008, Brighton & Hove City Council is required to show it has fulfilled the conditions as to the use of the DfT (Department for Transport) Capability Fund Revenue Funding Grant to support access to education. GDPR Article 6 (1) (a) Consent

What data we collect from you

Personal data

  • work email address

Personal work emails are optional and are not requested or required for a school to use the resource, but some teachers will prefer this method of communication.

Who we share your data with

We will only make your information available to those who need to know, so they can perform their council role. We will not share your information with any other third party, unless we are under a legal obligation to do so.

How long we will keep your data

We will hold your data for duration of this project until the end of March 2023.

How we store your data

We will store your information on electronic databases, document management systems and on paper records.

How we protect your data and keep it secure

Examples of the security measures we use are:

  • training for our staff, making them aware of how to handle information securely, and how and when to report when something goes wrong
  • we use encryption when data is being sent, meaning we scramble information so other people can’t read it without access to an unlock key
  • where possible, we will pseudonymise your data - this means we will remove your identity so the people working with your data will not know your identity
  • controlling access to systems and networks allows us to stop people who are not allowed to view your personal information, from getting access to it
  • regular testing of our technology and ways of working, including keeping up to date on the latest security updates - called patches

Transferring your data outside the European Economic Area

Your data is not processed outside of the European Economic Area.

Your rights

Check your rights in relation to your personal information.

Work email addresses are collected with participants’ consent, which may be withdrawn by contacting the fund manager. To contact them you can:

How to get advice or make a complaint

If you want to discuss any of your data protection rights, you can:

Information Commissioners Office (ICO)

The ICO is the national regulator with responsibility for ensuring compliance with data protection. We would prefer you to contact us first with any concerns, but you can also contact the Information Commissioner to make a complaint:

  • on the ICO website
  • by phone: 0303 123 1113
  • by post: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Changes to this privacy notice

This privacy notice will be subject to review when there is a change. The Council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 ("GDPR") and is registered as a data controller with the Information Commissioner’s Office (ICO).