Licensing representation privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of processing licence applications. Licensing Officers will validate representations in line with legislation, which can then be used to comment on prospective and existing licences and may be taken into consideration in the determination of an application. Your contact details will be used for communication purposes in relation to the representation. Valid representations will form part of an appendix on the committee report, however, when the committee report is published, personal information will be removed.

We have a legal obligation for processing your data under the Licensing Act 2003 or the Gambling Act 2005.

Who we will share your data with

Your data will be shared internally with Democratic Services, Legal Services, Licensing Councillors.

Your data will be shared externally with the premise licence applicant or their agent.

How long we will hold your data (retention)

Representations will be held for the life of the licence the representation is made against, should the application be successful. If the licence is refused, revoked or surrendered, we will keep you information for six years from the date of the decision.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

How to get advice or make a complaint

Data protection contact information 

If you’d like to discuss your data protection rights, you can contact the Data Protection Team. Only use these contact details if you have questions about data protection and not for questions about other services. 

We also have a Data Protection Officer. Visit our data protection officer page to find their contact details. 

Please contact the Data Protection Team first if you have any concerns. 

You can then contact the Information Commissioner’s Office (ICO). The ICO is the national regulator with responsibility for ensuring compliance with data protection.