The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of processing licence applications. Licensing Officers will validate representations in line with legislation, which can then be used to comment on prospective and existing licences and may be taken into consideration in the determination of an application. Your contact details will be used for communication purposes in relation to the representation. Valid representations will form part of an appendix on the committee report, however, when the committee report is published, personal information will be removed.

We have a legal obligation for processing your data under the Licensing Act 2003 or the Gambling Act 2005.

Who we will share your data with

Your data will be shared internally with Democratic Services, Legal Services, Licensing Councillors.

Your data will be shared externally with the premise licence applicant or their agent.

How long we will hold your data (retention)

Representations will be held for the life of the licence the representation is made against, should the application be successful. If the licence is refused, revoked or surrendered, we will keep you information for six years from the date of the decision.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

How to get advice or make a complaint

Data protection contacts

If you wish to discuss any of your data protection rights, you can contact the Data Protection Team on 01273 295959 or by email at

Contact the council's Data Protection Officer 

Whilst we would prefer that you contact us first with any concerns that you might have, you can also contact the Information Commissioner’s Office. The ICO is the national regulator with responsibility for ensuring compliance with data protection.

Information Commissioner’s Office

You also have the right to lodge a complaint with a supervisory authority. Contact details for the ICO is stated below:

You can contact the ICO:

  • on their website
  • by telephone: 0303 123 1113
  • by post: Wycliffe House, Water Ln, Wilmslow SK9 5AF

This Privacy Notice will be subject to review when there is a change.