Homes for Ukraine Sponsorship scheme privacy notice

Read our privacy notice for information on how we collect, store and process your data.

This privacy notice covers the data collected for the purposes of the delivering the local authorities obligations in the government’s Homes for Ukraine Sponsorship scheme.  

The council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 (‘GDPR’) and is registered as a data controller with the Information Commissioner’s Office (ICO)  

Brighton & Hove City Council is committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law. 

Purposes and lawful basis of processing 

We are collecting your data for the purpose of performance of a task carried out in the public interest or official authority and in substantial public interest. We have a lawful basis for processing in substantial public interest.  

Special category data is being processed on basis of substantial public interest.  

What data is being collected 

In order to meet our obligations, we'ill use the data provided to us by the Department for Levelling Up, Housing and Communities (DLUHC) which you provided as part of agreeing to participate in the scheme.

We'll also collect the name, date of birth and contact details for every member of your households aged 16 years or over. This may include other guests/lodgers in your property or acquaintances that regularly visit your property.  

We may also process your special category data for example, criminal offence, adult and or children’s social care. 

How will your data be used 

Your data will be used for the purpose of meeting council’s obligations as part of the government’s Home for Ukrainians Sponsorship schemes, with specific reference for the local authority’s responsibility to check in on guests and inspect accommodation to ensure the guest is well and/or if they have care or support need and to ensure that there are no serious safeguarding or welfare concerns.

Councils are obliged to confirm this with the Department for Levelling Up, Housing and Communities.  

Who we'll share your data with 

Your data may be shared with: 

  • Brighton & Hove City Council Children Services 
  • Brighton & Hove City Council Adult Social Care Services 
  • Brighton & Hove City Council Community Safety Services 
  • Sussex Police  
  • East Sussex Fire & Rescue Services  
  • Department for Levelling Up, Housing and Communities 

Your data will be shared for the purpose of meeting council’s obligations as part of the government’s Home for Ukrainians Sponsorship schemes, with specific reference for the local authority’s responsibility to check in on guests and inspect accommodation to ensure the guest is well and/or if they have care or support need and to ensure that there are no serious safeguarding or welfare concerns. Councils are obliged to confirm this with the Department for Levelling Up, Housing and Communities.  

We aim to maintain high standards, adopt best practice and regularly check and report how we are doing. Any sharing of personal data is always done on a case-by-case basis, using the minimum personal data necessary, with the appropriate security controls in place and in line with legislation. 

Your data is never sold for direct marketing purposes. 

Your information is not processed outside of the European Economic Area. 

How long we will hold your data (‘Retention’) 

We will not keep your data for longer than 2 years subject to any legal obligations we have to retain the data . 

Your information rights  

Under GDPR you have certain rights concerning your information. 

Check your rights in relation to your personal information. 

More information 

Data Protection Contacts

If you’d like to discuss any of your data protection rights, you can contact the Data Protection Team. Only use these contact details for data protection related queries and not generic service queries.

We also have a Data Protection Officer. Go to our data protection officer page to find their contact details.

Whilst we would prefer that you contact us first with any concerns that you might have, you can also contact the Information Commissioner’s Office (ICO)

The ICO is the national regulator with responsibility for ensuring compliance with data protection.