Homes for Ukraine Sponsorship scheme privacy notice

Read our privacy notice for information on how we collect, store and process your data.

This privacy notice covers the data collected for the purposes of the delivering the local authorities obligations in the government’s Homes for Ukraine Sponsorship scheme.  

The council is the data controller for purposes of the Data Protection Act (2018) and The General Data Protection Regulation (EU) 2016/679 (‘GDPR’) and is registered as a data controller with the Information Commissioner’s Office (ICO)  

Brighton & Hove City Council is committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law. 

Purposes and lawful basis of processing 

We are collecting your data for the purpose of performance of a task carried out in the public interest or official authority and in substantial public interest. We have a lawful basis for processing in substantial public interest.  

Special category data is being processed on basis of substantial public interest.  

What data is being collected 

In order to meet our obligations, we'll use the data provided to us by the Department for Levelling Up, Housing and Communities (DLUHC) which you provided as part of agreeing to participate in the scheme.

We'll also collect the name, date of birth and contact details for every member of your households aged 16 years or over. This may include other guests/lodgers in your property or acquaintances that regularly visit your property.  

We may also process your special category data for example, criminal offence, adult and or children’s social care. 

The Council will also collect your bank account information to make the Thank You payments to Hosts under the sponsorship scheme.

How will your data be used 

Your data will be used for the purpose of meeting council’s obligations as part of the government’s Home for Ukrainians Sponsorship schemes. This is with specific reference for the local authority’s responsibility to check in on guests and inspect accommodation to:

  • ensure the guest is well and/or if they have care or support needs
  • ensure that there are no serious safeguarding or welfare concerns
  • make payments to hosts under the scheme

Councils are obliged to confirm this with the Department for Levelling Up, Housing and Communities.  

Who we'll share your data with 

Your data may be shared with: 

  • Brighton & Hove City Council Children Services 
  • Brighton & Hove City Council Adult Social Care Services 
  • Brighton & Hove City Council Community Safety Services 
  • Sussex Police  
  • East Sussex Fire & Rescue Services  
  • Department for Levelling Up, Housing and Communities 

Your data will be shared for the purpose of meeting council’s obligations as part of the government’s Home for Ukrainians Sponsorship schemes, with specific reference for the local authority’s responsibility to check in on guests and inspect accommodation to ensure the guest is well and/or if they have care or support need and to ensure that there are no serious safeguarding or welfare concerns. Councils are obliged to confirm this with the Department for Levelling Up, Housing and Communities.  

We aim to maintain high standards, adopt best practice and regularly check and report how we are doing. Any sharing of personal data is always done on a case-by-case basis, using the minimum personal data necessary, with the appropriate security controls in place and in line with legislation. 

Your data is never sold for direct marketing purposes. 

Your information is not processed outside of the European Economic Area. 

How long we will hold your data (‘Retention’) 

We will not keep your data for longer than 2 years subject to any legal obligations we have to retain the data . 

Your information rights  

Under GDPR you have certain rights concerning your information. 

Check your rights in relation to your personal information. 

How to get advice or make a complaint 

Data Protection Officer 

If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.  

How to make a complaint 

We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.  

Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113. 

You can also make a complaint or find out more information on the Commissioner's Office website. 

If your complaint is not about data protection, find details on how to make a complaint about a council service.