Read our privacy notice for information on how we collect, store and process your data.
Eequ is an online booking tool procured to manage Brighton & Hove’s Holiday Activities and Food (HAF) programme. Parents and carers are invited to book HAF places for eligible children through the system with their preferred HAF activity providers. Eligibility checking through the system will be automated against the current free school meals register. The HAF team will manually review and process any requests not matched against the data held.
Brighton & Hove City Council is the data controller for purposes of the Data Protection Act (2018) and the UK General Data Protection Regulation (UK GDPR) and is registered as a data controller with the Information Commissioner’s Office (ICO).
Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.
We are collecting your data for the purpose of registering for access to the HAF Programme, to verify eligibility and to write reports required by the Department of Education in connection with the programme and its funding.
We have a lawful basis for processing under performance of a task carried out in the public interest.
We have a lawful basis for processing Special Category Data under Substantial Public Interest (Data Protection Act 2018 Schedule 1, Part 2, paragraph 6 and 18).
Your data may be shared with neighbouring Local Authorities HAF teams for verification & funding purposes. For example, if your child goes to school in a different LA.
Reports on attendance are required by the Department for Education for funding purposes, but the data used for these will be anonymised.
We will not keep your data for longer than is necessary, subject to any legal obligations we have to retain the data.
Your data will be stored securely on the Eequ system, and on behalf of Brighton & Hove City Council, only those from the HAF team will have access.
Your information is not processed outside of the European Economic Area.
Under GDPR you have certain rights concerning your information.
Check your rights in relation to your personal information.
If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.
We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.
Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113.
You can also make a complaint or find out more information on the Commissioner's Office website.
If your complaint is not about data protection, find details on how to make a complaint about a council service.