Health and safety complaint or query privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO) 

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of responding to your complaint or query in relation to health and safety matters. Information collected will be used to respond appropriately, including requesting further information which can support our investigations and potential enforcement action. If required, we will contact you in relation to the matter. 

Our lawful basis for processing your information is a legal obligation, specifically working with the Health and Safety at Work etc. Act 1974.

We may also process special category data, in which case, our lawful basis would be substantial public interest, specifically the Data Protection Act (2018) Schedule 1, Part 2, Paragraph 6 ‘Statutory etc. and government purposes’.

Who we will share your data with

Your data may be shared internally with Legal Services. We may also share your information externally with other relevant public bodies such as Health & Safety Executive, East Sussex Fire and Rescue, Police and the courts. Outside of these bodies we will not share information without your explicit consent.

How long we will hold your data (retention)

We will hold your data for six years from close of case. 

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights 

Under GDPR you have certain rights concerning your information.

Learn more about your information rights

How to get advice or make a complaint

Data protection contact information 

If you’d like to discuss your data protection rights, you can contact the Data Protection Team. Only use these contact details if you have questions about data protection and not for questions about other services. 

We also have a Data Protection Officer. Visit our data protection officer page to find their contact details. 

Please contact the Data Protection Team first if you have any concerns. 

You can then contact the Information Commissioner’s Office (ICO). The ICO is the national regulator with responsibility for ensuring compliance with data protection.