Food business registration privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of registering a food business establishment. Information collected may also be used to carry out investigations and enforcement action should the need arise. Your data will be used to update our public register of food businesses in the city. You contact information will also be used for communication purposes, providing advice and guidance on running a food business, which includes legislative updates and standards. 

Our lawful basis for processing data is due to our legal obligations under the Food Safety Act 1990 and Food Safety and Hygiene (England) Regulations 2013.

Who we will share your data with

Your data will be shared internally with the Licensing Team and possibly Planning and Building Control. Your data will also be shared externally with East Sussex Fire and Rescue Service and other local authorities. We may use the information we hold about you to assist in the detection and prevention of crime or fraud which may mean sharing with other public bodies, such as the Police, Revenues and Customs, UK Visa and Immigration and the Department of Work and Pensions. We use an email and text message service provider, Gov.UK Notify to send email and text updates. Your contact email address and mobile number may be uploaded to Gov.UK Notify so that we can contact you quickly with information we are under a duty to provide to you in association with our services.  These details will be used solely for the purpose of making contact when we are required to.

Details are held on their servers for no longer than 7 days after an email/text has been sent. Find more information on their security settings.

How long we will hold your data (retention)

We will hold your data for the length of time you are trading plus six years.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

Check your rights in relation to your personal information.


How to get advice or make a complaint 

Data Protection Officer 

If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.  

How to make a complaint 

We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.  

Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113. 

You can also make a complaint or find out more information on the Commissioner's Office website

If your complaint is not about data protection, find details on how to make a complaint about a council service