Driver's licence renewal application privacy notice

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO)

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of issuing a dual driver’s licence or a private hire driver’s licence. In order to process your application we must receive the following documents:

• medical form
• eye examination form
• disclosure Barring Service application from
• wheelchair training certificate (if driving a wheelchair accessible vehicle)
• passport or Birth Certificate
• proof of right to work in UK
• driving Licence
• passport sized photograph

Successful applicants will have their licence renewed, which will be recorded on our systems. Your data may also be used to carry out any investigations necessary and any resulting enforcement action that is required.

We may also use your contact details for communication purposes to support you as a licence holder. This may include updates in legislation and on road and traffic news from around the city. We may also use it to communicate with you in relation to the prevention and detection of crime, for example we may ask for witnesses to events, or email you missing person alerts. 

Our lawful basis for processing is performance of a task carried out in the public interest or official authority, as the council has powers under the Local Government (Miscellaneous Provisions) Act 1976.  We also have a legal obligation under this act to ensure that only fit and proper persons hold a driver’s licence.

We also process special category data, and our lawful basis for doing so is substantial public interest, specifically relating to the Data Protection Act 2018, Schedule 1, Part 2, Paragraph 12 ‘statutory etc. and government purposes’; Paragraph 18 ‘safeguarding children and individuals at risk’.

Who we will share your data with

Your name and badge number will be entered onto the Hackney Carriage & Private Hire Public Register and made available to the public.

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds, including Council Tax and Housing Benefit, as well as externally with the Police, Revenues & Customs, UK Visas & Immigration and the Department for Work and Pensions.

Your information may also be shared with the National Fraud Initiative and the NR3 Register run by the National Anti-Fraud Network to ensure only fit and proper persons are licenced.

Your information may also be shared externally with the council’s independent doctor and the Disclosure Barring Service.

How long we will hold your data (retention)

We will hold your data for the length of time you are a licence holder plus six years. If your licence is revoked or refused we will hold your data for up to 25 years.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights 

Under GDPR you have certain rights concerning your information.

Check your rights in relation to your personal information.

How to get advice or make a complaint 

Data Protection Officer 

If you have a concern about how we collect or use your personal data you can contact the Council’s Data Protection Officer.  

How to make a complaint 

We aim to resolve all complaints about how we handle personal information. You also have the right to make a complaint about data protection to the Information Commissioner's Office.  

Contact them by post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or phone 0303 1231 113. 

You can also make a complaint or find out more information on the Commissioner's Office website. 

If your complaint is not about data protection, find details on how to make a complaint about a council service.