Designated premises supervisor variation form privacy notice

Read our privacy notice for information on how we collect, store and process your data.

The council is the data controller for purposes of the Data Protection Act (2018) and EU General Data Protection Regulation as of May 2018 and is registered as a data controller with the Information Commissioner’s Office (ICO).

Brighton & Hove City Council are committed to protecting your personal information. As a data controller we have a responsibility to make sure you know why and how your personal information is being collected in accordance with relevant data protection law.

Purposes and lawful basis of processing

We are collecting your data for the purpose of varying the premises licence to specify a new individual as a designated premises supervisor. In order to process your application we must receive your:

  • designated premise supervisor consent form
  • current premises licence

Because an application to vary the designated premises supervisor incurs a fee, we will also need to process your financial information. Successful applicants will be issued a new licence, which will be recorded on our systems, however, some applicants may have their application heard by the Licensing Committee. Your contact details may also be used for communication purposes. There may be occasions where it's necessary for enforcement action to be taken, in which case your information will be used to support that action and licences can be revoked or suspended. 

We have a legal obligation to process your personal information, specifically working within the Licensing Act 2003. Processing special category data is done so under substantial public interest, specifically the Data Protection Act (2018), Schedule 1, Part 2, Paragraph 6 ‘statutory etc. and government purposes.’

Who we will share your data with 

We may also share your data externally with the Police. We will also add your information to the licensing public register.

How long we will hold your data (retention)

Your data may be shared internally with Democratic Services, Legal Services and councillors. We will hold your data for the length of time you hold a premises licence plus 6 years. If your application is unsuccessful, or should you surrender your licence, or your licence is revoked, we will hold your data for 6 years from the date of that decision.

Transferring data outside the European Economic Area

Your information is not processed outside of the European Economic Area.

Your information rights

Under GDPR you have certain rights concerning your information.

For further information on your rights visit privacy and data on our website

Further information

If you would like to discuss this further please contact our Information Governance Team on 01273 29 59 59 or

The council also has a Data Protection Officer, who can be contacted via our data protection officer page

You can also contact the ICO for further information or to make a complaint:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Phone: 0303 123 1113 (local rate) or 01625 545 745 if you refer to use a national rate number.

Email ICO or report a concern to the ICO.