Planning Service Privacy Statement

Planning Applications and Policy Documents – keeping your personal information safe 

Planning legislation (the Town and Country Planning Act 1990) requires Brighton & Hove City Council to make details of applicants and proposals for planning permission publicly available. These details include some personal information, such as names and addresses.

You need to be aware that when you submit a planning application to us, the application, plans and any related documents or comments that you send to us are permanently kept as part of the public record. We have a statutory duty to make them available for any member of the public to see (via our website and to have copies of). This includes planning application documents and consultation responses received in paper format, which we scan and keep electronically.

Similarly if you submit consultation comments to us at key stages of the production of planning documents (such as the Local Plan and Supplementary Planning Documents) you should be aware that we have a statutory duty in line with Planning Legislation to make the comments available in the format of a Statement of Consultation and its appendices and for any member of the public to see (via our website and to have copies of).

Who processes my data?

The information that you provide with a planning application or when you comment on new planning policy documents or updates will be processed by Brighton & Hove City Council, which is the ‘data controller’ for the purposes of the Data Protection Act.

What is my data used for?

Planning Application

The information that you provide including personal data will be used for the purpose of determining  planning applications.

Planning Document Consultation (e.g. Local Plans, SPDS etc)

The response you provide will be used and published in a Statement of Consultation and its associated Appendices and analysed for the purposes of plan making/policing making.

Who sees my data?

The planning application

Planning legislation requires Brighton & Hove City Council to make details of applicants and proposals for planning permission available for public inspection. They are available on the Brighton & Hove City Council website.

The name of the owner of a property or land, plus the address of that property or land, will be publicly available.  The information will be made available on the public register, and this will include the name and address of the applicant as well as the details of the agent if applicable. 

Planning application comments

Any comments that are received by hard copy post, email or via the planning register regarding the application will also be made available on the public register but will not include personal email address, signature or contact number.  All comments will be summarised in a publicly available report and may be reported to the Councils Planning Committee.

If you are making comments on a planning application, to reduce the chances of identity theft please remember to:

  • Include the minimum necessary personal information from correspondence – usually your name and address .
  • Brighton & Hove City Council will take into account unsigned comments on planning applications, but does require a name and a postal address.

Details such as signatures, personal telephone numbers and personal email addresses are redacted before being published on the council website.

Planning Document Consultation (e.g. Local Plans, SPDS etc)

Any comments that are received during the period of consultation will be made available in the Statement of Consultation and its Appendices but will not include personal email address, signature or contact number.  All comments may be reported to the Councils relevant Committee’s and the Planning Inspectorate in verbatim and summary form and published on our website and in hard copy for members of the public to see.

When and why we share your information

Sometimes, in order to process your enquiry or consider your comments/ representations, we need to share the information that you give us; either with other service departments within Brighton & Hove City Council (for example Housing, Legal, Environmental Health and Economic Development) or with other external 'partner' organisations (for example Local Authority & Parish Councils, South Downs National Park Authority, East Sussex County Council, Natural England and the Environment Agency), and the Planning Inspectorate (Secretary of State).

Further information

For more information on Data Protection you can contact the team by calling 01273 295959 or by email at data.protection@brighton-hove.gov.uk